BilardoBase · pool hall software

Billiard & pool hall management software

Table timers, hourly rates, order tabs, stock, cash register, customer credit, tournament scores and a one-click tournament draw engine — all in one desktop system. The waiter's phone and the cash register stay in sync in real time.

EXPLORE ALL FEATURES
Advanced Tracking
Dynamic Table Management
Seamless Sync
Smart Rates & Register

Carefully designed around the shared needs and day-to-day dynamics of every billiard hall, for maximum efficiency.

With BilardoBase, speed and control of your hall are fully in your hands. Tables, hourly rates, stock and order tabs all come together in a single desktop system. Thanks to real-time sync between our cash register software and the waiter mobile app, orders taken at the table appear at the register instantly and without errors. It is built to make your staff faster and to protect your hall's profitability.

Full Control and Total Flexibility for Your Pool Hall

BilardoBase is a new-generation management system that removes the limits of traditional hall management and makes your business faster and more profitable. Add or remove players without closing a table, split the bill per person, and put tabs on hold so tables can be handed to new customers right away. With statistics that record every food, drink, time and payment detail in real time, you take full control of your hall and give customers a smooth experience from start to finish.

BilardoBase order tab screen in a billiard hall

One-click table selection and a smart cart

Taking orders has never been this easy. Pick the table from the drop-down at the top of the screen (e.g. Table 1, Table 2, Table 3). Move items to the order panel on the right and confirm everything at once with the «Add orders to table» button. It works like a familiar online shopping cart, so checkout stays fast and error-free even at peak hours.

Category-based product screen

Find any item in seconds with categories listed in columns such as food, hot drinks, cold drinks and billiard supplies. Clean, easy-to-read product buttons speed up your staff, and the search bar lets you find any of hundreds of items by name and add it instantly.

Product and stock management on the same screen

No need to jump between pages. When you add a new item to your menu, use «Add New Product» at the top to put it in the catalog in seconds. When deliveries arrive, record them instantly with the «Add Stock» shortcut and keep every stock movement under control from one screen.

★ Not in competing software

Your hall's own tournament engine

No more separate draw websites and Excel sheets for match-ups. BilardoBase takes you from player selection to the tournament bracket on a single screen, in a single click.

The old way

In most halls, the draw is still spread across several different tools.

  • The player list is typed into an external draw website by hand.
  • The resulting match-ups are copied into an Excel sheet one by one.
  • The bracket is built separately; typos and confusion are unavoidable.
Time spentHours

With BilardoBase

The whole process happens inside the system in a few clicks.

  • Participants are picked from your saved player list with one click.
  • The tournament player list is created automatically.
  • Press Draw and the draw is made, with every name already placed in the bracket.
Time spentOne click
Tournament engine
BilardoBase tournament bracket screen
  1. 1

    Select players

    Tick the participants from your saved players.

  2. 2

    Build the bracket

    A single bracket or groups of 4, 8, 16 or 32.

  3. 3

    Run the draw

    One click; names drop into the bracket automatically.

  4. 4

    Enter scores

    Advance round by round from quarter-finals to the champion.

  5. 5

    Save to stats

    Results are added to each player's history automatically.

Reports & analytics

Nothing slips past you

Table, product, customer and register reports in one click. Today, this week, this month or any date range — filtered by user.

7Separate report screens
4Payment types tracked
8Players per table
32Player tournament bracket

Revenue, expenses and net profit at a glance

Table fees, orders and other income shown separately; read how the day went from the income–expense chart.

  • Income breakdown
  • Payment methods
  • Partner shares
  • Hourly traffic
Register summary
BilardoBase register summary screen

Which table earns the most?

Sessions, player time and total revenue per table. See which hours and which days of the week your hall fills up.

  • Top-earning tables
  • Player time
  • Days of the week
Table reports
BilardoBase table reports screen

Sales and profit, item by item

Quantity sold, cost, gross profit and margin. Spot both your best sellers and your loss makers at first glance.

  • By quantity
  • By profit
  • Category breakdown
  • Margin %
Product reports
BilardoBase product reports screen

Your receivables, always in front of you

Open customer tabs, amounts collected and the number of customers who owe. Who owes how much, and who pays on time — clearly.

  • Top debtors
  • Most payments
  • Payment method
Customer credit reports
BilardoBase customer credit reports screen

👥Customer reports

  • Top spendersCustomers who bring the hall the most revenue
  • Most frequentYour most loyal customers by number of visits
  • Most on creditCustomers with the highest open tab
  • Best payersCustomers who settle their tabs most regularly

📦Product reports

  • Most profitableItems with the highest margin and earnings
  • Best sellersTop-selling items by quantity
  • Never soldItems sitting on the shelf that have never sold
Total purchases48,200
Total sales86,750
Total order profit38,550

Cash register

Cash tracking down to the last cent

Every sale, payment and expense is recorded automatically. At the end of the day, the system tells you what should be in the till.

Register transactions
BilardoBase register transactions screen

Payment methods

Cash, card, bank transfer and customer credit tracked separately.

  • Cash
  • Credit card
  • Bank transfer
  • On credit

Partner shares

In a co-owned hall, each partner's share is calculated separately.

One-tap expense entry

Pick a preset category, type the amount, save.

Staff wagesRentElectricityWaterGasInternetSuppliesMaintenanceTaxes

Smart filter

Find what you need among thousands of transactions.

SalesPaymentsExpensesPartner drawsCash only
★ Not in single-owner software

Partner accounts for co-owned halls

Most software is built for a single owner. With BilardoBase, you no longer need a separate ledger for each partner — however many your hall has. All partner accounting is handled inside the system.

Partner account · OctoberCalculated automatically at month end
PartnerCapitalExpense shareProfit shareEarnedWithdrawnRemaining
APartner A50% share 500,000−21,000+84,00063,00040,000 23,000
BPartner B30% share 300,000−12,600+50,40037,80030,000 7,800
CPartner C20% share 200,000−8,400+33,60025,20010,000 15,200

Split by ownership share

Expenses and profit are divided automatically according to each partner's share.

Capital tracking

The capital each partner put into the business is recorded separately.

A clear month-end table

Earned, withdrawn and remaining amounts are out in the open — nothing left to argue about.

Customers & credit

Your customer tab book, now on screen

No more paper notebooks or relying on memory. Every customer's balance, last charge and last payment date in one list.

Total receivablesAlways at a glance

Customer records

Name, phone and notes on one card.

Credit limit

Customers over their limit show up instantly.

Partial payments

Installment payments recorded with their dates.

Customer reports

Top debtors, best payers, latest activity.

Customer tabs
BilardoBase customer credit list screen

Tables screen

Make your screen a floor plan of your hall

Arrange the tables screen to match your hall's real layout. Whoever is at the register sees where every table is, as if looking across the room.

  • Place tables where they actually are in the hall
  • Each table type shows with its own name and color
  • Busy and free tables, plus table timers, at a glance
Register
Entrance
Table 101:24
Table 2Free
3-Cushion00:42
Table 4Free
Table 502:10
Table 600:18
Table 7Free
Snooker01:05
Bar
BusyFree3-CushionSnooker

Flexibility at the table

The game goes on, the bill stays straight

Late joiners

Add a player without closing the table; their timer starts from that moment.

Early leavers

Settle the bill for whoever leaves; the table keeps playing.

Pay for your own

Orders and time are assigned per person; everyone pays their own share.

Put on hold

Park the bill and open the table for the next customer right away.

Table typeStandardNightStudentVIP
3-Cushion25282032
Four-Ball303325—
Pool303325—
Snooker VIP3035—40

Rates & pricing

Its own hourly rate for every table type

Set separate standard, night, student and VIP hourly rates for each table type. The system picks the right rate on its own based on the time of day and customer type.

  • Minimum charge when a table opens
  • Automatic day / night switch
  • Sound alert when the table timer runs out

Offline-first cloud sync

Hybrid system: online and offline at the same time

With internet, the software syncs with the cloud in real time; when the connection drops, the register doesn't stop for a second.

Online

Real-time sync

The computer, the cloud and waiters' phones update at the same time.

Offline

The register keeps running

Every transaction is stored safely on the computer; you keep selling.

Back online

Automatic sync

Pending transactions are added to the cloud on their own.

Your account is created just for you

Sign in with your Google account or your own email address. Your server account is created specifically for that account; your data belongs only to you.

Your data survives whatever happens to the computer

If the computer breaks, gets stolen or anything else happens to it, just sign in from a new computer with your account and pick up exactly where you left off.

0lost customer tabs, orders
or register transactions

Page permissions User: Cashier

TablesOrders CustomersTournament RegisterReports TransactionsStatistics Partner accountSettings

Users & permissions

You decide what the cashier sees

Create a separate user for the cashier and turn off the register, reports, transactions, statistics or any page you choose, one by one.

OOwner CCashier

Without leaving the software, everyone switches between owner and cashier login in one click with their own password.

Waiter mobile app

Waiters manage orders from their pocket

The waiter's phone connects with a QR code or an 8-digit code; the code is single-use and valid for 15 minutes. You choose what each waiter is allowed to do.

No Wi-Fi requiredEven in corners of the hall where Wi-Fi doesn't reach, the waiter keeps taking orders over their phone's mobile data.
4G / 5G
Closing tables, taking payments, the register, customer credit, reports and settings are never available to waiters.
9:415G ▮▮▮▯
Waiter permissions
Changes reach the phone instantly
Can add orders
Can edit own orders
Can open a free table
Can add players to a busy table
Can see table totals

The difference

Not just another POS system

FeatureTypical softwareBilardoBase
Hourly table rates & order tabs✓✓
Per-person bills & partial payments—✓
Customer credit, limits and customer reports—✓
Detailed register, table and product reports—✓
Partner accounts for co-owned businesses—✓
Offline mode + cloud sync (hybrid)—✓
Waiter mobile app with no Wi-Fi requirement—✓
Tables screen laid out like your floor plan—✓
Price that doesn't depend on table count—✓
Tournament engine & draws—✓

One price

However many tables you have, the price is the same.

No quotes to wait for. A 5-table hall and a 50-table hall pay the same price.

FAQ

Frequently asked questions

Does the hall stop if the internet goes down?

No. The system is hybrid: transactions are saved on the computer first and added to the cloud and waiters' phones automatically when the connection returns. Waiters' phones also work over mobile data without Wi-Fi.

What happens to my data if the computer breaks or is stolen?

Nothing is lost. All records are kept in your private server account; sign in from a new computer with your Google account or email address and everything is there.

Does the tournament module cost extra?

The tournament engine, draws and score tracking are part of BilardoBase; they are not a separate add-on.

How are accounts handled in a co-owned hall?

The partner account calculates each partner's capital, expense and profit share, month-end earnings, withdrawals and remaining balance separately. No separate ledger is needed.

What can waiters see?

Only the permissions you turn on. Closing tables, payments, the register, customer credit, reports and settings are never available to waiters.

Does the price depend on the number of tables?

No. The price is the same however many tables you have; there is no quote to wait for.

Is the trial version limited?

No. Instead of a demo, you get the full version with every feature unlocked for 30 days, cloud server included, free of charge. Contact us on WhatsApp or by email for the download link.

★ Try it first, then decide

No demo.

30-day full version free

Instead of a limited demo, use every feature of BilardoBase in your own hall, free for 30 days.

  • All features unlocked
  • Cloud server included
  • Tournament engine included
  • Waiter mobile app included
  • Partner accounts included

Contact us to download the software and get pricing

Pricing30 days free